Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Responsibilities

Under the overall supervision of the Head of Office (HoO) and direct supervision of the National Resource Management Officer (NRMO); and in close collaboration with RO Vienna Regional Supply Chain Officer, relevant units at the Headquarters and the Global Shared Service Center, the Senior Supply Chain Associate will be responsible and accountable for the following duties:

• Carry out and support coordination of procurement activities in the office, including revision and consolidation of purchase request forms, organization and evaluation of bidding processes and follow up on purchase orders until the successful delivery of the products or services and timely payment to suppliers.
• Assist supervisors in more complex, higher-value purchases.
• Support the development of procurement plans to optimize purchasing power and facilitate the implementation of project activities.
• Participate in negotiations of terms and conditions of purchases and help resolve issues related to the delivery of goods and services.
• Provide technical guidance to requisitioners and all staff in the office on preparation of specifications and procurement instructions and procedures. Participate in the development, evaluation, and updating of systems and procedures for procurement; suggest areas for improvement and risk-mitigation measures.
• Identify local and international suppliers and service providers; participate in their evaluation taking into consideration quality, prices, reliability, and services and the organization’s best interests.
• Contribute to the development of tools for tracking of contracts, agreements, and progress toward the achievement of the procurement plans and schedules.
• Coordinate the maintenance of files with all required documentation and the preparation and timely submission of reports and statistics.
• Provide specialized support in the planning, implementation and monitoring of supply chain activities related to property and asset management, warehousing, insurance coverage, maintenance, and transportation.
• Support the coordination of supply chain operations with other UN Agencies, partners, and government authorities.
• Participate and engage actively in the UN inter-agency meetings and forums related to supply chain management. Collaborate on sharing resources to achieve common goals and implementation of UN global initiatives
• Plan and coordinate fleet activities of the office and monitor fuel consumption and maintenance of vehicles.
• Coordinate service and maintenance of office facilities and equipment and a continued supply of all essential utilities and items used in the office.
• Provide assistance in responding to audit queries and follow up on audit recommendations;
• Perform other duties as may be assigned.

Qualifications

Required Qualifications and Experience

Education

• University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with four years of relevant professional experience; or
• High school diploma with six years of relevant professional experience

Certification in Procurement, Logistics or Supply Chain Management is an advantage

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in procurement and logistics and working with service providers and vendors;
• Experience with asset management process;
• Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage;
• Experience working in an international organisation in a multi-cultural setting an advantage;
• Experience in training and coordinating teams.

Skills

• High level of computer literacy;
• Ability to work with national and international institutions;
• Ability to prepare clear and concise report;
• Demonstrated ability to and exercise sound judgment;
• Ability to supervise staff and coordinate administrative activities;
• Excellent communication and negotiation skills;
• Ability to establish realistic resource requirements to meet IOM needs.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English and Albanian is required (oral and written).

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Responsibilities

Under the overall supervision of the Head of Office (HoO) and direct supervision of the National Resource Management Officer (NRMO); and in close collaboration with RO Vienna Regional Supply Chain Officer, relevant units at the Headquarters and the Global Shared Service Center, the Senior Supply Chain Associate will be responsible and accountable for the following duties:

• Carry out and support coordination of procurement activities in the office, including revision and consolidation of purchase request forms, organization and evaluation of bidding processes and follow up on purchase orders until the successful delivery of the products or services and timely payment to suppliers.
• Assist supervisors in more complex, higher-value purchases.
• Support the development of procurement plans to optimize purchasing power and facilitate the implementation of project activities.
• Participate in negotiations of terms and conditions of purchases and help resolve issues related to the delivery of goods and services.
• Provide technical guidance to requisitioners and all staff in the office on preparation of specifications and procurement instructions and procedures. Participate in the development, evaluation, and updating of systems and procedures for procurement; suggest areas for improvement and risk-mitigation measures.
• Identify local and international suppliers and service providers; participate in their evaluation taking into consideration quality, prices, reliability, and services and the organization’s best interests.
• Contribute to the development of tools for tracking of contracts, agreements, and progress toward the achievement of the procurement plans and schedules.
• Coordinate the maintenance of files with all required documentation and the preparation and timely submission of reports and statistics.
• Provide specialized support in the planning, implementation and monitoring of supply chain activities related to property and asset management, warehousing, insurance coverage, maintenance, and transportation.
• Support the coordination of supply chain operations with other UN Agencies, partners, and government authorities.
• Participate and engage actively in the UN inter-agency meetings and forums related to supply chain management. Collaborate on sharing resources to achieve common goals and implementation of UN global initiatives
• Plan and coordinate fleet activities of the office and monitor fuel consumption and maintenance of vehicles.
• Coordinate service and maintenance of office facilities and equipment and a continued supply of all essential utilities and items used in the office.
• Provide assistance in responding to audit queries and follow up on audit recommendations;
• Perform other duties as may be assigned.

Qualifications

Required Qualifications and Experience

Education

• University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with four years of relevant professional experience; or
• High school diploma with six years of relevant professional experience

Certification in Procurement, Logistics or Supply Chain Management is an advantage

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in procurement and logistics and working with service providers and vendors;
• Experience with asset management process;
• Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage;
• Experience working in an international organisation in a multi-cultural setting an advantage;
• Experience in training and coordinating teams.

Skills

• High level of computer literacy;
• Ability to work with national and international institutions;
• Ability to prepare clear and concise report;
• Demonstrated ability to and exercise sound judgment;
• Ability to supervise staff and coordinate administrative activities;
• Excellent communication and negotiation skills;
• Ability to establish realistic resource requirements to meet IOM needs.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English and Albanian is required (oral and written).