HR Administrator
Burime Njerezore (HR)Tiranë4 ditë më parëFull Time
Description
About the Role
Effective administration often goes unnoticed: attendance records are correct, pay arrives on schedule, contracts are properly maintained, and supplies remain available. Problems in any of these areas, however, quickly become apparent to everyone.
We need someone to take responsibility for this consistency in our Tirana office, covering HR administration, payroll coordination, banking and office operations, employee onboarding and offboarding, and the workplace's daily needs. The role also contributes to junior recruitment by interviewing applicants and maintaining an orderly candidate pipeline.
Time allocation: ~60% HR administration & office management, ~40% recruitment support.
The right person acts independently instead of waiting to be directed, identifies cumbersome processes and improves them, and treats sensitive salary and employee information discreetly. They should be able to prepare payroll in the morning and interview an applicant in the afternoon while giving both tasks the attention they require.
Responsibilities
Your Main Duties
HR & Office Administration
- Take charge of daily HR administration in the Tirana office, including attendance records, sick leave, and annual leave.
- Manage employees' arrival and departure processes, including contracts and NDAs, and arrange workplace setup for new starters.
- Work with the finance team to coordinate monthly payroll and the associated banking and financial administration.
- Oversee office supplies, expenses, and purchases for administrative needs.
- Maintain accurate, current employee files and administrative records.
- Organize small activities that support team morale, such as birthday celebrations and welcome gestures.
- Identify inefficient procedures and improve them by creating simpler workflows for recurring administrative and HR activities.
Recruitment Support
- Assist with junior recruitment by sourcing applicants, screening candidates, and carrying out first-round interviews.
Measures of Success
- HR administration and payroll coordination are completed correctly and punctually each month.
- Employee onboarding and offboarding follow a consistent, smooth process, giving new starters a professional introduction.
- Supplies, expenses, and banking administration are managed without unexpected operational issues.
- Employees and managers turn to you as their main contact for administrative questions.
- Recruitment has a dependable pipeline of assessed junior candidates and a well-maintained database.