Location: Delijorgji Complex, Tirana, Albania (On-site).
Employment Type: Full-Time.
Working Hours: Monday to Friday, 8:00 AM – 5:00 PM.
About the Role:
We are looking for a highly organized and detail-oriented Administrative Clerk to join our team. In this role, you will be responsible for managing and maintaining corporate documentation for a portfolio of international companies across multiple jurisdictions. You will play an important role in ensuring that company records, compliance documents, and corporate files are accurate, complete, and up to date.
This position is ideal for someone who enjoys administrative work, has excellent organizational skills, and is comfortable handling confidential information with a high level of accuracy and professionalism.
Key Responsibilities:
- Maintain and organize corporate documentation for a portfolio of international companies across multiple jurisdictions (including the UK, US, Hong Kong, Singapore, Israel, and others).
- Collect, verify, and maintain company incorporation and compliance documents, such as Certificates of Incorporation, Business Registrations, and jurisdiction-specific filings.
- Ensure all company and director documentation is complete, accurate, and properly stored within internal document management systems.
- Monitor renewal and expiration dates for corporate documents and coordinate timely renewals.
- Liaise with external corporate service providers, agents, and company secretaries to obtain missing documentation and manage ongoing compliance requirements.
- Maintain up-to-date Know Your Customer (KYC) and due diligence documentation for company directors, including passports, identification documents, proof of address, bank statements, selfies, and other supporting records.
- Track and organize banking-related documentation for each corporate entity, including account confirmations, banking certificates, and compliance records.
- Request, collect, and maintain agreements, contracts, and other legal documentation between the company and external partners.
- Perform regular audits of company folders and documentation to identify missing, outdated, or inconsistent records.
- Ensure consistent document naming conventions, filing structures, and version control across all company drives.
- Support the Finance team by retrieving documentation, assisting with compliance requests, and providing general administrative support.
- Handle sensitive corporate and personal information with the highest level of confidentiality and professionalism.
Requirements:
- 0–2 years of experience in an administrative, office support, documentation, or back-office role (recent graduates are encouraged to apply).
- Good written and verbal communication skills in English.
- Strong organizational skills and excellent attention to detail.
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
- Comfortable working with digital filing systems and document management tools.
- Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
- High level of integrity, professionalism, and discretion when handling confidential information.
- A proactive attitude, willingness to learn, and the ability to work both independently and as part of a team.
What We Offer:
- Competitive salary package.
- A stable, full-time position in a growing international company.
- Exposure to international corporate operations across multiple jurisdictions.
- A collaborative and professional working environment.
- Opportunities for learning, development, and career growth.
Location: Delijorgji Complex, Tirana, Albania (On-site).
Employment Type: Full-Time.
Working Hours: Monday to Friday, 8:00 AM – 5:00 PM.
About the Role:
We are looking for a highly organized and detail-oriented Administrative Clerk to join our team. In this role, you will be responsible for managing and maintaining corporate documentation for a portfolio of international companies across multiple jurisdictions. You will play an important role in ensuring that company records, compliance documents, and corporate files are accurate, complete, and up to date.
This position is ideal for someone who enjoys administrative work, has excellent organizational skills, and is comfortable handling confidential information with a high level of accuracy and professionalism.
Key Responsibilities:
- Maintain and organize corporate documentation for a portfolio of international companies across multiple jurisdictions (including the UK, US, Hong Kong, Singapore, Israel, and others).
- Collect, verify, and maintain company incorporation and compliance documents, such as Certificates of Incorporation, Business Registrations, and jurisdiction-specific filings.
- Ensure all company and director documentation is complete, accurate, and properly stored within internal document management systems.
- Monitor renewal and expiration dates for corporate documents and coordinate timely renewals.
- Liaise with external corporate service providers, agents, and company secretaries to obtain missing documentation and manage ongoing compliance requirements.
- Maintain up-to-date Know Your Customer (KYC) and due diligence documentation for company directors, including passports, identification documents, proof of address, bank statements, selfies, and other supporting records.
- Track and organize banking-related documentation for each corporate entity, including account confirmations, banking certificates, and compliance records.
- Request, collect, and maintain agreements, contracts, and other legal documentation between the company and external partners.
- Perform regular audits of company folders and documentation to identify missing, outdated, or inconsistent records.
- Ensure consistent document naming conventions, filing structures, and version control across all company drives.
- Support the Finance team by retrieving documentation, assisting with compliance requests, and providing general administrative support.
- Handle sensitive corporate and personal information with the highest level of confidentiality and professionalism.
Requirements:
- 0–2 years of experience in an administrative, office support, documentation, or back-office role (recent graduates are encouraged to apply).
- Good written and verbal communication skills in English.
- Strong organizational skills and excellent attention to detail.
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
- Comfortable working with digital filing systems and document management tools.
- Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
- High level of integrity, professionalism, and discretion when handling confidential information.
- A proactive attitude, willingness to learn, and the ability to work both independently and as part of a team.
What We Offer:
- Competitive salary package.
- A stable, full-time position in a growing international company.
- Exposure to international corporate operations across multiple jurisdictions.
- A collaborative and professional working environment.
- Opportunities for learning, development, and career growth.
