Remote Project Design Management Specialist
Role Overview:
Our commercial furniture design and proposal team is looking for an experienced, detail-focused Remote Project Design Management Specialist. The position supports the entire project lifecycle, beginning with space planning and furniture selection and continuing through product specifications, pricing, proposals, revisions, customer approval, ordering, and completion. Candidates should bring practical experience in the commercial office furniture industry and a thorough understanding of furniture layouts, space planning, product specifications, quotations, and proposal preparation. Experience using CET Commercial Interiors and/or 2020 CAP-Giza is particularly desirable, together with proficiency in Adobe InDesign, Excel, and other project documentation tools. Working closely with internal design and operations teams, customers, manufacturers, and manufacturer representatives, you will keep layouts, product choices, finishes, pricing, specifications, and order records accurate and aligned throughout each project. Success requires meticulous attention to detail, effective organization and communication, and the ability to handle several projects, revisions, and priorities remotely. The work focuses on design, specification, and project coordination; it does not include sales, prospecting, lead-generation, business-development, or commission responsibilities.
Primary Responsibilities:
- Design and Space Planning
- Create commercial office furniture layouts and space plans using architectural drawings, customer requirements, information gathered in the field, and project discussions.
- Build layouts, specifications, bills of material, and associated project records with CET Commercial Interiors and/or 2020 CAP/Giza.
- Prepare suitable 2D/3D views, renderings, elevations, and graphics for presentations.
- Investigate furniture options and define products, dimensions, finishes, fabrics, laminates, paint colors, and other product characteristics.
- Where necessary, identify suitable alternative products and value-engineering solutions that satisfy project budgets, requirements, or lead times.
- Proposal Preparation, Pricing, and Revisions
- Develop polished customer proposals with Adobe InDesign, Acrobat, Excel, CET/CAP output, manufacturer literature, product images, plans, renderings, and supporting project information.
- Secure and check manufacturer prices, discounts, freight details, lead times, and product specifications.
- Keep costing and pricing records accurate, ensuring that changes are reflected consistently in drawings, specifications, pricing, and proposal documents.
- Apply rigorous version control to keep the latest approved design, pricing, finishes, and specifications aligned across every project document.
Project Coordination and Ordering Assistance
- Join internal and customer project meetings when appropriate, chiefly to resolve questions about design, specifications, products, finishes, and project details.
- Maintain professional communication with customers, manufacturers, and representatives about layouts, product choices, changes, finishes, pricing, availability, samples, and technical details.
- Help turn approved proposals into accurate orders, preparing supporting records such as QuickBooks quotes, purchase orders, and deposit invoices.
- Compare manufacturer order acknowledgements with purchase orders and approved specifications, flagging inconsistencies before production begins.
- Support order tracking and maintain information on estimated ship dates, deliveries, manufacturer updates, and project records.
- Keep project details up to date in Monday.com, spreadsheets, and customer/project folders, coordinating with operations through delivery, installation, punch-list resolution, and completion.
- Carry out additional assigned tasks that relate to the position.
Required Qualifications and Capabilities:
- Communicate proficiently in both written and spoken English.
- Work autonomously in a remote setting while cooperating effectively with internal teams, customers, and vendors.
- Bring experience preparing commercial furniture layouts, specifications, quotations, and proposals.
- Use Adobe InDesign, Microsoft Excel, and Microsoft Word proficiently.
- Have experience working with CET Commercial Interiors / 2020 CAP-Giza.
- Experience using QuickBooks Online and Monday.com is especially desirable.
- Demonstrate meticulous attention to dimensions, quantities, finishes, pricing, and orders.
- Apply strong organizational and project-management abilities to oversee multiple projects and revisions.
- Be willing to learn about unfamiliar manufacturers, products, software, and internal procedures.
- Demonstrate well-developed organization and project-management capabilities.
- Handle several projects and competing priorities at the same time.
- Show resourcefulness, accountability, and a clear sense of ownership.
- Bring creative thinking, a high degree of adaptability, reliability, self-motivation, and confidence.
- Manage multiple tasks effectively in fast-paced working environments.
- Use excellent organizational abilities to oversee daily operations.
- Be comfortable with standard business tools, including email, spreadsheets, and document management.
- Learn unfamiliar systems, software, and workflows rapidly.
- Follow established procedures precisely with little supervision.
- Be available during U.S. EST (New York) business hours and adjust to business needs.
- Have an interest in building a long-term career.
- Have a dependable Windows 10+ computer, two monitors, and high-speed internet access.
- Maintain a professional home workstation that supports uninterrupted remote work.
Pay and Benefits:
- Work on a 100% remote basis.
- Receive compensation in USD.
- Hold a full-time position requiring 40 hours each week.
- This opportunity is intended for the long term.
- Enjoy a positive working environment with opportunities for growth.
Required documents
Remote Project Design Management Specialist
Role Overview:
Our commercial furniture design and proposal team is looking for an experienced, detail-focused Remote Project Design Management Specialist. The position supports the entire project lifecycle, beginning with space planning and furniture selection and continuing through product specifications, pricing, proposals, revisions, customer approval, ordering, and completion. Candidates should bring practical experience in the commercial office furniture industry and a thorough understanding of furniture layouts, space planning, product specifications, quotations, and proposal preparation. Experience using CET Commercial Interiors and/or 2020 CAP-Giza is particularly desirable, together with proficiency in Adobe InDesign, Excel, and other project documentation tools. Working closely with internal design and operations teams, customers, manufacturers, and manufacturer representatives, you will keep layouts, product choices, finishes, pricing, specifications, and order records accurate and aligned throughout each project. Success requires meticulous attention to detail, effective organization and communication, and the ability to handle several projects, revisions, and priorities remotely. The work focuses on design, specification, and project coordination; it does not include sales, prospecting, lead-generation, business-development, or commission responsibilities.
Primary Responsibilities:
- Design and Space Planning
- Create commercial office furniture layouts and space plans using architectural drawings, customer requirements, information gathered in the field, and project discussions.
- Build layouts, specifications, bills of material, and associated project records with CET Commercial Interiors and/or 2020 CAP/Giza.
- Prepare suitable 2D/3D views, renderings, elevations, and graphics for presentations.
- Investigate furniture options and define products, dimensions, finishes, fabrics, laminates, paint colors, and other product characteristics.
- Where necessary, identify suitable alternative products and value-engineering solutions that satisfy project budgets, requirements, or lead times.
- Proposal Preparation, Pricing, and Revisions
- Develop polished customer proposals with Adobe InDesign, Acrobat, Excel, CET/CAP output, manufacturer literature, product images, plans, renderings, and supporting project information.
- Secure and check manufacturer prices, discounts, freight details, lead times, and product specifications.
- Keep costing and pricing records accurate, ensuring that changes are reflected consistently in drawings, specifications, pricing, and proposal documents.
- Apply rigorous version control to keep the latest approved design, pricing, finishes, and specifications aligned across every project document.
Project Coordination and Ordering Assistance
- Join internal and customer project meetings when appropriate, chiefly to resolve questions about design, specifications, products, finishes, and project details.
- Maintain professional communication with customers, manufacturers, and representatives about layouts, product choices, changes, finishes, pricing, availability, samples, and technical details.
- Help turn approved proposals into accurate orders, preparing supporting records such as QuickBooks quotes, purchase orders, and deposit invoices.
- Compare manufacturer order acknowledgements with purchase orders and approved specifications, flagging inconsistencies before production begins.
- Support order tracking and maintain information on estimated ship dates, deliveries, manufacturer updates, and project records.
- Keep project details up to date in Monday.com, spreadsheets, and customer/project folders, coordinating with operations through delivery, installation, punch-list resolution, and completion.
- Carry out additional assigned tasks that relate to the position.
Required Qualifications and Capabilities:
- Communicate proficiently in both written and spoken English.
- Work autonomously in a remote setting while cooperating effectively with internal teams, customers, and vendors.
- Bring experience preparing commercial furniture layouts, specifications, quotations, and proposals.
- Use Adobe InDesign, Microsoft Excel, and Microsoft Word proficiently.
- Have experience working with CET Commercial Interiors / 2020 CAP-Giza.
- Experience using QuickBooks Online and Monday.com is especially desirable.
- Demonstrate meticulous attention to dimensions, quantities, finishes, pricing, and orders.
- Apply strong organizational and project-management abilities to oversee multiple projects and revisions.
- Be willing to learn about unfamiliar manufacturers, products, software, and internal procedures.
- Demonstrate well-developed organization and project-management capabilities.
- Handle several projects and competing priorities at the same time.
- Show resourcefulness, accountability, and a clear sense of ownership.
- Bring creative thinking, a high degree of adaptability, reliability, self-motivation, and confidence.
- Manage multiple tasks effectively in fast-paced working environments.
- Use excellent organizational abilities to oversee daily operations.
- Be comfortable with standard business tools, including email, spreadsheets, and document management.
- Learn unfamiliar systems, software, and workflows rapidly.
- Follow established procedures precisely with little supervision.
- Be available during U.S. EST (New York) business hours and adjust to business needs.
- Have an interest in building a long-term career.
- Have a dependable Windows 10+ computer, two monitors, and high-speed internet access.
- Maintain a professional home workstation that supports uninterrupted remote work.
Pay and Benefits:
- Work on a 100% remote basis.
- Receive compensation in USD.
- Hold a full-time position requiring 40 hours each week.
- This opportunity is intended for the long term.
- Enjoy a positive working environment with opportunities for growth.
Required documents
