Role
Reception & Visitor Management
- Welcome and manage visitor registration and access procedures
- Manage reception area and ensure a professional office image
- Handle incoming calls, correspondence, and deliveries
- Coordinate meeting room bookings and visitor logistics
Facility Management
- Coordinate office maintenance and repair activities
- Liaise with landlords, service providers, cleaning companies and security providers
- Support management of access control, alarm systems, parking and office services
Administration Support
- Support travel and accommodation arrangement
- Support with procurement and purchase requests for office-related items and prepares the respective PO-s
- Support onboarding logistics for new employees
- Maintain the protocol arrangements outcome/income
- Maintain and archive administrative records and documentation
- Coordinate courier and shipping activities
Profile
- Bachelor’s degree in Business Administration, Management, Hospitality, or similar
- 3+ years of experience in:
Reception / Front Office
Office Administration
Facility Management
Executive Assistant or Protocol roles
- Excellent communication and interpersonal skills
- Strong organizational and multitasking abilities
- Customer-oriented attitude
- Proficiency in Microsoft Office applications
- Fluent in English (written and spoken)
- Ability to work independently and with confidential information
Join us!
- Our success comes from our highly skilled and talented employees
- Respectful entrepreneurship and a long-term vision are key for success
- Our people contribute to a more secure world
- Diversity at all levels of an organization is a strength
- We offer an exciting and challenging role, with great potential for personal development within a unique organization in a fascinating industry
