Job Title: Project Coordinator
Company: The Ortus Club
Location: Pristina, Kosovo (hybrid)
Working hours: 9 AM - 6 PM CET

Short description:
As Project Coordinator, you will utilise large data sets to identify and attract top decision-makers and act as a bridge to solidify relationships between executive-level participants. You will assist in the planning and execution of events from conception to completion, ensuring timely delivery and high standards, and provide post-event feedback and analysis to drive continuous improvement.

About the client:
The Ortus Club is a B2B marketing company specializing in virtual and in-person knowledge-sharing discussions. The team runs approximately 50 events a month, curating intimate gatherings that bring together senior executives and thought leaders to create meaningful connections and insightful discussions.

Our Values:

• We put ideas above hierarchy
• We think big
• We always deliver
• We put people first
• We believe in knowledge-sharing

Responsibilities:

• Coordinate and execute all logistical and guesting-related aspects of assigned events, ensuring completion within the provided timeline and project success
• Create leads lists based on project briefs and gather data such as names, email addresses, phone numbers, and job titles from target accounts using internal database, LinkedIn, Google, and other sources
• Curate and personalize email invitations to potential guests based on the project briefing, tailoring content to the target audience
• Make calls (including cold calls) to invite potential guests using professional and senior language
• Source, build, and nurture relationships with potential moderators, key speakers, and industry experts to ensure session quality and relevance
• Collaborate with other departments to continuously improve events and create a positive guest and client experience
• Maintain accurate records and data, and ensure timely completion of administrative tasks related to projects
• Develop a networking strategy aimed at arranging face-to-face meetings with global decision-makers (chairmen, CEOs, COOs, and other high-level executives); identify key individuals and establish connections
• Provide post-event feedback and analysis to clients and internal teams to identify areas for improvement

Qualifications:

• Bachelor’s degree from a leading university
• Fresh graduates and entry-level candidates are welcome to apply
• Fluency in English
• Excellent presentation and communication skills
• Fast learner with keen attention to detail
• Capacity to adapt to different environments and out-of-the-box situations
• Impeccable work ethic and high level of energy
• Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively

Benefits:

• Paid leaves (after 6 months)
• Company equipment (MacBook Air)
• Monthly performance appraisal during the first 6 months (and then quarterly thereafter)
• Anniversary bonus and company merch for milestones
• Team hangouts and company-wide events
• Quarterly project bonus*
• Excellence performance bonus*
• Opportunity to travel to global event locations and network with top executives
• Opportunity to become a Master of Ceremonies at domestic and global events

*Additional bonuses may vary