Job Description
KODE Labs is looking for a full-time Office Manager for its Prishtina office. This role is focused on keeping daily operations running smoothly, fostering a supportive workplace, and assisting the continued growth of the local team.
In this position, you will play a central role in the organization of the Prishtina office by handling administrative processes, coordinating facility-related matters, supporting internal communication, and helping create the best possible setting for the team to perform successfully.
WHAT YOU WILL DO
- Be responsible for the office’s daily functioning so the workplace remains efficient, professional, and welcoming for the team.
- Serve as the main contact for operational questions and workplace issues, responding with understanding and effectiveness.
- Maintain partnerships and negotiate agreements with external vendors, building management, and service providers to ensure the office operates in the best conditions.
- Manage the annual office budget by monitoring operating costs and preparing precise financial reports.
- Create and sustain inventory procedures for office supplies, hardware, and equipment.
- Set up, organize, and maintain company records, administrative processes, and databases.
- Work in close coordination with Human Resources to organize team-building activities, company events, and onboarding.
- Deliver executive-level administrative assistance to leadership.
- Supervise front-desk activities to ensure clients, candidates, and guests are welcomed in a professional and friendly manner.
Requirements
REQUIREMENTS
- Bachelor’s degree in Business Administration, Communications, Management, or a related field.
- Prior experience in a role such as Office Manager, Operations Coordinator, or Executive Assistant.
- Strong organizational and leadership abilities, with demonstrated success in managing and prioritizing complex workflows.
- Advanced knowledge of MS Office (Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).
- Solid financial understanding, including experience overseeing departmental budgets and operational expenses.
- Excellent problem-solving ability, strong attention to detail, and a proactive approach focused on solutions.
- Professional communication abilities and strong interpersonal skills.
- Fluent written and spoken Albanian and English.
Benefits
WHAT WE OFFER
- Competitive salary based on experience
- Discretionary Bonus Program
- Fully-covered health insurance
- Career Development Program
- Dynamic team and challenging projects
- Flexible Paid Time Off
- Welcoming and friendly work environment
- Regular social events and activities
JOIN THE TEAM
KODE Labs is a real estate technology company established in 2017 with the goal of transforming how people, buildings, and systems function. Based in Detroit, Michigan, the company plays an important role in advancing smart building technology. As it expands across many cities and countries, it relies on talented and ambitious professionals who contribute exceptional value to clients.
Only shortlisted candidates will be contacted.
Job Description
KODE Labs is looking for a full-time Office Manager for its Prishtina office. This role is focused on keeping daily operations running smoothly, fostering a supportive workplace, and assisting the continued growth of the local team.
In this position, you will play a central role in the organization of the Prishtina office by handling administrative processes, coordinating facility-related matters, supporting internal communication, and helping create the best possible setting for the team to perform successfully.
WHAT YOU WILL DO
- Be responsible for the office’s daily functioning so the workplace remains efficient, professional, and welcoming for the team.
- Serve as the main contact for operational questions and workplace issues, responding with understanding and effectiveness.
- Maintain partnerships and negotiate agreements with external vendors, building management, and service providers to ensure the office operates in the best conditions.
- Manage the annual office budget by monitoring operating costs and preparing precise financial reports.
- Create and sustain inventory procedures for office supplies, hardware, and equipment.
- Set up, organize, and maintain company records, administrative processes, and databases.
- Work in close coordination with Human Resources to organize team-building activities, company events, and onboarding.
- Deliver executive-level administrative assistance to leadership.
- Supervise front-desk activities to ensure clients, candidates, and guests are welcomed in a professional and friendly manner.
Requirements
REQUIREMENTS
- Bachelor’s degree in Business Administration, Communications, Management, or a related field.
- Prior experience in a role such as Office Manager, Operations Coordinator, or Executive Assistant.
- Strong organizational and leadership abilities, with demonstrated success in managing and prioritizing complex workflows.
- Advanced knowledge of MS Office (Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).
- Solid financial understanding, including experience overseeing departmental budgets and operational expenses.
- Excellent problem-solving ability, strong attention to detail, and a proactive approach focused on solutions.
- Professional communication abilities and strong interpersonal skills.
- Fluent written and spoken Albanian and English.
Benefits
WHAT WE OFFER
- Competitive salary based on experience
- Discretionary Bonus Program
- Fully-covered health insurance
- Career Development Program
- Dynamic team and challenging projects
- Flexible Paid Time Off
- Welcoming and friendly work environment
- Regular social events and activities
JOIN THE TEAM
KODE Labs is a real estate technology company established in 2017 with the goal of transforming how people, buildings, and systems function. Based in Detroit, Michigan, the company plays an important role in advancing smart building technology. As it expands across many cities and countries, it relies on talented and ambitious professionals who contribute exceptional value to clients.
Only shortlisted candidates will be contacted.
