As a People Operations Coordinator, you will play a critical operational role in supporting WithMe’s People Operations and recruiting functions through foundational administrative support, accurate documentation, and day-to-day coordination across multiple People workflows. Acting as a key partner to internal teams, hiring managers, and candidates, you’ll help ensure smooth People Operations while contributing to a consistent, reliable, and positive candidate and team member experience.

This role offers an opportunity to make a meaningful impact on both people and processes. You’ll support the scaling of a growing People Team through strong organizational skills, attention to detail, and a commitment to operational excellence and team member support.

The Day-to-Day Responsibilities

• Post open roles across external job boards and internal channels
• Schedule candidate interviews across multiple time zones and handle candidate communication professionally
• Maintain accurate applicant records, candidate data, and data integrity within Greenhouse (ATS)
• Assist with new hire onboarding logistics, including welcome messages, schedules, materials, and tracking task completion
• Maintain team member records, update trackers, and prepare recurring People and recruiting metrics reports
• Support administrative project work, documentation organization, and People process improvements
• Assist with company travel logistics, including flights, hotels, and transportation, while managing travel changes and airline business travel accounts
• Plan and coordinate logistics for virtual and in-person company events, offsites, venues, catering, schedules, and attendee communications
• Respond to routine People inquiries and monitor outstanding tasks while maintaining strict confidentiality of sensitive information at all times
• Collaborate cross-functionally with the People Team and internal departments to support team member experience and operational execution

To Be Successful

The People Operations Coordinator will be resourceful, organized, and collaborative, with a strong willingness to learn and support day-to-day People workflows.

Qualified candidates will possess:

• Previous experience in administrative, coordination, operational support, or customer-facing roles preferred, but not required
• Exposure to HR, recruiting, or People Operations environments (academic, internship, or professional) is a plus
• Familiarity with Applicant Tracking Systems (ATS) or HRIS/HCM platforms is preferred (Greenhouse experience is a plus)
• Professional working proficiency in English (B2 CEFR level or higher)
• Strong computer skills and comfort working across multiple platforms and Google Workspace

As a People Operations Coordinator, you will play a critical operational role in supporting WithMe’s People Operations and recruiting functions through foundational administrative support, accurate documentation, and day-to-day coordination across multiple People workflows. Acting as a key partner to internal teams, hiring managers, and candidates, you’ll help ensure smooth People Operations while contributing to a consistent, reliable, and positive candidate and team member experience.

This role offers an opportunity to make a meaningful impact on both people and processes. You’ll support the scaling of a growing People Team through strong organizational skills, attention to detail, and a commitment to operational excellence and team member support.

The Day-to-Day Responsibilities

• Post open roles across external job boards and internal channels
• Schedule candidate interviews across multiple time zones and handle candidate communication professionally
• Maintain accurate applicant records, candidate data, and data integrity within Greenhouse (ATS)
• Assist with new hire onboarding logistics, including welcome messages, schedules, materials, and tracking task completion
• Maintain team member records, update trackers, and prepare recurring People and recruiting metrics reports
• Support administrative project work, documentation organization, and People process improvements
• Assist with company travel logistics, including flights, hotels, and transportation, while managing travel changes and airline business travel accounts
• Plan and coordinate logistics for virtual and in-person company events, offsites, venues, catering, schedules, and attendee communications
• Respond to routine People inquiries and monitor outstanding tasks while maintaining strict confidentiality of sensitive information at all times
• Collaborate cross-functionally with the People Team and internal departments to support team member experience and operational execution

To Be Successful

The People Operations Coordinator will be resourceful, organized, and collaborative, with a strong willingness to learn and support day-to-day People workflows.

Qualified candidates will possess:

• Previous experience in administrative, coordination, operational support, or customer-facing roles preferred, but not required
• Exposure to HR, recruiting, or People Operations environments (academic, internship, or professional) is a plus
• Familiarity with Applicant Tracking Systems (ATS) or HRIS/HCM platforms is preferred (Greenhouse experience is a plus)
• Professional working proficiency in English (B2 CEFR level or higher)
• Strong computer skills and comfort working across multiple platforms and Google Workspace