Grant Thornton Albania is looking for a full-time Administrative Assistant
We are Grant Thornton
Grant Thornton Albania is a leading provider of national audit, advisory, tax and legal services. Our office in Tirana has developed extensive relationships with the largest companies in the country, serving a broad base of domestic and international clients, combining world-class methodologies and systems with local knowledge and specific industry experience. We have experienced strong development in past years, and we are proud of our position as a leading professional service firm, aspiring to be a consistent, reliable, flexible, and long-term partner focused on clients with an instinct for growth.
A key differentiator for Grant Thornton is how we work with our associates by promoting a culture of collaboration, innovation, trust, and confidence. Our focus is to create an inclusive & diverse & psychologically safe work environment
Global scale and agility
Grant Thornton is one of the leading professional service firms in the world, focused on making a difference to clients, colleagues and the communities in which we live and work. As part of a dynamic global organization of more than 80,000 people serving clients in more than 150 countries, we give you the opportunity to work with the best and explore what works best for you. With our unique culture and opportunities, our organization is a place where you can grow. Wherever you are in your career, we help you to make a difference every day. We pride ourselves on being a value-driven organization and our people are passionately committed to these values.
Job description
We are looking for a highly organized and proactive Administrative Assistant to support our team in delivering exceptional support. As the first point of contact for both internal and external stakeholders, the ideal candidate will be detail-oriented, resourceful, and skilled in multitasking. This role requires a strong communicator who can manage administrative tasks with efficiency and precision, contributing directly to the overall success of our team and client service efforts.
Key responsibilities
Provide comprehensive administrative and operational support to management and internal teams.
Manage front desk activities, including welcoming visitors, handling incoming calls, and ensuring a professional office environment.
Coordinate meetings and events, including scheduling, conference room management, visitor reception, invitations, and meeting logistics.
Manage internal and external communications, official correspondence, and document administration while maintaining confidentiality and accurate records.
Organize and maintain both digital and physical filing systems to ensure efficient document management and retrieval.
Assist with the preparation, formatting, and distribution of reports, presentations, contracts, and other business documents.
Coordinate incoming and outgoing mail, courier services, and other office-related communications.
Manage office supplies and inventory, ensuring the timely procurement of materials and effective coordination with vendors and service providers.
Support office facilities and maintenance activities to ensure a safe, organized, and productive workplace.
Coordinate business travel arrangements, including flights, accommodation, transportation, and related logistics for employees and visitors.
Provide day-to-day administrative support across departments and contribute to the smooth running of office operations.
What you bring to the role
Bachelor’s degree in Social Sciences, Humanities, Foreign Languages, or a related field.
Previous experience in administrative, office support, or similar role preferred.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Excellent organizational and time-management skills, with the ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.
Strong written and verbal communication skills, with a professional and client-focused approach; good command of the English language.
High level of attention to detail and commitment to accuracy and quality.
Ability to handle sensitive information with discretion and maintain confidentiality at all times.
Strong interpersonal skills and the ability to work effectively with colleagues, clients, vendors, and other stakeholders.
Ability to maintain firm independence and comply with company policies, ethical standards, and professional requirements.
Grant Thornton Albania is looking for a full-time Administrative Assistant
We are Grant Thornton
Grant Thornton Albania is a leading provider of national audit, advisory, tax and legal services. Our office in Tirana has developed extensive relationships with the largest companies in the country, serving a broad base of domestic and international clients, combining world-class methodologies and systems with local knowledge and specific industry experience. We have experienced strong development in past years, and we are proud of our position as a leading professional service firm, aspiring to be a consistent, reliable, flexible, and long-term partner focused on clients with an instinct for growth.
A key differentiator for Grant Thornton is how we work with our associates by promoting a culture of collaboration, innovation, trust, and confidence. Our focus is to create an inclusive & diverse & psychologically safe work environment
Global scale and agility
Grant Thornton is one of the leading professional service firms in the world, focused on making a difference to clients, colleagues and the communities in which we live and work. As part of a dynamic global organization of more than 80,000 people serving clients in more than 150 countries, we give you the opportunity to work with the best and explore what works best for you. With our unique culture and opportunities, our organization is a place where you can grow. Wherever you are in your career, we help you to make a difference every day. We pride ourselves on being a value-driven organization and our people are passionately committed to these values.
Job description
We are looking for a highly organized and proactive Administrative Assistant to support our team in delivering exceptional support. As the first point of contact for both internal and external stakeholders, the ideal candidate will be detail-oriented, resourceful, and skilled in multitasking. This role requires a strong communicator who can manage administrative tasks with efficiency and precision, contributing directly to the overall success of our team and client service efforts.
Key responsibilities
Provide comprehensive administrative and operational support to management and internal teams.
Manage front desk activities, including welcoming visitors, handling incoming calls, and ensuring a professional office environment.
Coordinate meetings and events, including scheduling, conference room management, visitor reception, invitations, and meeting logistics.
Manage internal and external communications, official correspondence, and document administration while maintaining confidentiality and accurate records.
Organize and maintain both digital and physical filing systems to ensure efficient document management and retrieval.
Assist with the preparation, formatting, and distribution of reports, presentations, contracts, and other business documents.
Coordinate incoming and outgoing mail, courier services, and other office-related communications.
Manage office supplies and inventory, ensuring the timely procurement of materials and effective coordination with vendors and service providers.
Support office facilities and maintenance activities to ensure a safe, organized, and productive workplace.
Coordinate business travel arrangements, including flights, accommodation, transportation, and related logistics for employees and visitors.
Provide day-to-day administrative support across departments and contribute to the smooth running of office operations.
What you bring to the role
Bachelor’s degree in Social Sciences, Humanities, Foreign Languages, or a related field.
Previous experience in administrative, office support, or similar role preferred.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Excellent organizational and time-management skills, with the ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.
Strong written and verbal communication skills, with a professional and client-focused approach; good command of the English language.
High level of attention to detail and commitment to accuracy and quality.
Ability to handle sensitive information with discretion and maintain confidentiality at all times.
Strong interpersonal skills and the ability to work effectively with colleagues, clients, vendors, and other stakeholders.
Ability to maintain firm independence and comply with company policies, ethical standards, and professional requirements.
