On behalf of one of the leading media companies in Albania, we are seeking a motivated and experienced Procurement Specialist to join its team. The successful candidate will be responsible for managing procurement activities, identifying and evaluating local suppliers, conducting market research, negotiating commercial terms, and ensuring an efficient and cost-effective purchasing process across the organization.

Key Responsibilities

Procurement & Supplier Management

• Prepare and manage requests for quotations for goods, equipment, and services required by different departments.
• Collaborate with department managers to define purchasing needs and technical specifications.
• Conduct market research and evaluate suppliers based on price, quality, technical capacity, reliability, delivery timelines, and reputation.
• Source and evaluate local and suppliers.
• Ensure that, where applicable, at least three competitive quotations are obtained and compared for each procurement requirement.
• Analyze commercial and financial offers and prepare comparative evaluations and recommendations for management approval.
• Negotiate with suppliers to achieve the best possible conditions regarding price, quality, technical specifications, delivery timelines, payment terms, and warranties.
• Prepare procurement summaries and comparative reports for approval by the COO and relevant management.
• Build and maintain effective relationships with suppliers and support the continuous development of the supplier network.
• Coordinate with internal departments, including Marketing, Finance, Legal, Security, and Warehouse, to ensure an efficient procurement process.

Order Management & Procurement Administration

• Prepare the necessary documentation and coordinate with the Legal Department for supplier agreements and contracts when applicable.
• Issue purchase orders and follow the entire process from ordering through delivery, warehouse entry, and final receipt by the requesting department.
• Monitor order status and delivery schedules and proactively resolve issues related to delayed or undelivered goods and services.
• Ensure all procurement documentation is completed and submitted within the required deadlines.
• Manage advances for operational purchases and perform the necessary reconciliation and closure procedures.
• Handle small purchases required for different company programs and operational needs.
• Prepare supplier payment lists in coordination with the Finance Department and available budgets.
• Support Finance with supplier account reconciliations, supplier records, invoice verification, and accuracy checks.

On behalf of one of the leading media companies in Albania, we are seeking a motivated and experienced Procurement Specialist to join its team. The successful candidate will be responsible for managing procurement activities, identifying and evaluating local suppliers, conducting market research, negotiating commercial terms, and ensuring an efficient and cost-effective purchasing process across the organization.

Key Responsibilities

Procurement & Supplier Management

• Prepare and manage requests for quotations for goods, equipment, and services required by different departments.
• Collaborate with department managers to define purchasing needs and technical specifications.
• Conduct market research and evaluate suppliers based on price, quality, technical capacity, reliability, delivery timelines, and reputation.
• Source and evaluate local and suppliers.
• Ensure that, where applicable, at least three competitive quotations are obtained and compared for each procurement requirement.
• Analyze commercial and financial offers and prepare comparative evaluations and recommendations for management approval.
• Negotiate with suppliers to achieve the best possible conditions regarding price, quality, technical specifications, delivery timelines, payment terms, and warranties.
• Prepare procurement summaries and comparative reports for approval by the COO and relevant management.
• Build and maintain effective relationships with suppliers and support the continuous development of the supplier network.
• Coordinate with internal departments, including Marketing, Finance, Legal, Security, and Warehouse, to ensure an efficient procurement process.

Order Management & Procurement Administration

• Prepare the necessary documentation and coordinate with the Legal Department for supplier agreements and contracts when applicable.
• Issue purchase orders and follow the entire process from ordering through delivery, warehouse entry, and final receipt by the requesting department.
• Monitor order status and delivery schedules and proactively resolve issues related to delayed or undelivered goods and services.
• Ensure all procurement documentation is completed and submitted within the required deadlines.
• Manage advances for operational purchases and perform the necessary reconciliation and closure procedures.
• Handle small purchases required for different company programs and operational needs.
• Prepare supplier payment lists in coordination with the Finance Department and available budgets.
• Support Finance with supplier account reconciliations, supplier records, invoice verification, and accuracy checks.