On behalf of a well-established company with several years of successful operations in the market, we are looking for a qualified candidate to join their team as an Archive Specialist.
The ideal candidate will be responsible for managing, organizing, and preserving archival documentation, ensuring the accurate handling and management of records in accordance with internal procedures and applicable legal requirements.
Key Responsibilities
- Physically organizing documents received for archiving or designated for archival storage, in accordance with established procedures.
- Conducting document inventories, including all processes related to document organization, registration, scanning, and filing.
- Carrying out physical inspections of archived documents every six months or annually and documenting the findings in official reports.
- Preparing document disposal lists, together with the relevant descriptions, in cases where the retention period of archived documents has expired.
- Maintaining and managing the Archive Incoming and Outgoing Document Register.
- Conducting annual reviews of files that have reached the end of their retention period.
- Ensuring the proper preservation and organization of all documentation within the archive.
- Maintaining the confidentiality of all archived documents and ensuring their integrity.
- Reporting any issues, incidents, or suggestions related to improving document preservation and archive management to the Archive Supervisor.
Required Competencies
- Strong analytical skills, a proactive approach, and a results-oriented mindset.
- Excellent organizational and administrative skills.
- Good written and verbal communication skills.
- Strong interpersonal and relationship-building skills.
- High standards of professional ethics and integrity.
If you are detail-oriented, highly organized, and have a strong sense of responsibility, this could be the right opportunity for you!
Apply now by sending your CV to rekrutime@dimensionhr.al with the subject line “Archive Specialist.”
All applications will be treated with strict confidentiality by Dimension, in accordance with Law No. 9887 on the “Protection of Personal Data,” and will be used solely for recruitment purposes.
On behalf of a well-established company with several years of successful operations in the market, we are looking for a qualified candidate to join their team as an Archive Specialist.
The ideal candidate will be responsible for managing, organizing, and preserving archival documentation, ensuring the accurate handling and management of records in accordance with internal procedures and applicable legal requirements.
Key Responsibilities
- Physically organizing documents received for archiving or designated for archival storage, in accordance with established procedures.
- Conducting document inventories, including all processes related to document organization, registration, scanning, and filing.
- Carrying out physical inspections of archived documents every six months or annually and documenting the findings in official reports.
- Preparing document disposal lists, together with the relevant descriptions, in cases where the retention period of archived documents has expired.
- Maintaining and managing the Archive Incoming and Outgoing Document Register.
- Conducting annual reviews of files that have reached the end of their retention period.
- Ensuring the proper preservation and organization of all documentation within the archive.
- Maintaining the confidentiality of all archived documents and ensuring their integrity.
- Reporting any issues, incidents, or suggestions related to improving document preservation and archive management to the Archive Supervisor.
Required Competencies
- Strong analytical skills, a proactive approach, and a results-oriented mindset.
- Excellent organizational and administrative skills.
- Good written and verbal communication skills.
- Strong interpersonal and relationship-building skills.
- High standards of professional ethics and integrity.
If you are detail-oriented, highly organized, and have a strong sense of responsibility, this could be the right opportunity for you!
Apply now by sending your CV to rekrutime@dimensionhr.al with the subject line “Archive Specialist.”
All applications will be treated with strict confidentiality by Dimension, in accordance with Law No. 9887 on the “Protection of Personal Data,” and will be used solely for recruitment purposes.
