Administrative Assistant
Biznes & MenaxhimGjithë Shqipërinë2 ditë më parëFull Time
About this role
We're Hiring: Commercial Real Estate Administrative Assistant
Remote | Full-Time | US Pacific Time (PST)
About the Role
CS Outsource is seeking a highly organized, proactive, and detail-oriented Commercial Real Estate Administrative Assistant to support a high-producing commercial real estate agent in the United States.
This role goes beyond general administrative support. You'll help manage commercial real estate transactions, maintain CRM data, conduct property research, coordinate marketing activities, and keep daily operations running smoothly.
Direct experience supporting a US commercial real estate agent or brokerage is mandatory. Candidates must understand commercial real estate workflows, transaction documentation, and property research, and be able to manage multiple priorities independently after training.
Key Responsibilities
Transaction Coordination
- Coordinate commercial real estate transactions from listing through closing.
- Track deadlines, contingencies, and compliance documentation.
- Prepare and organize Letters of Intent (LOIs), Purchase and Sale Agreements (PSAs), lease documents, and related materials.
- Coordinate with escrow, title companies, lenders, attorneys, and other third parties.
- Maintain complete and accurate digital transaction files.
CRM & Database Management
- Maintain CRM systems such as RealNex, KW Command, or similar platforms.
- Manage leads, contacts, properties, active transactions, and follow-up tasks.
- Maintain accurate records, contact tags, and pipeline reports.
Property Research & Market Analysis
- Research commercial properties for buyer and tenant clients.