Full-time | Office-based (Peyton, Pristina)

BE Associates is hiring an Executive Assistant to support our CEO with diary management, communication, meeting preparation and day-to-day coordination.

This role suits someone organised, proactive and confident who enjoys bringing structure to a busy schedule. You will help protect the CEO’s time, keep priorities moving and create more space for sales, partnerships and business growth.

Your responsibilities

Manage the CEO’s calendar: Arrange meetings, resolve scheduling conflicts and protect time for preparation and focused work.
Coordinate requests: Act as the first point of contact for routine requests for the CEO’s attention, directing matters to the appropriate team member and escalating when needed.
Manage correspondence: Monitor designated inboxes, prioritise messages, draft responses and track outstanding follow-ups.
Prepare meetings: Organise agendas, briefing notes and supporting documents so the CEO arrives prepared.
Drive follow-through: Record decisions, assign agreed actions and follow up with colleagues on deadlines.
Support commercial activity: Coordinate sales and partnership follow-ups, proposals and documents awaiting review or signature.
Liaise with internal teams: Gather updates from finance, operations, HR and marketing, presenting information clearly for decisions.
Organise travel and visits: Arrange itineraries, accommodation, business meetings and client or partner visits.
Handle confidential information: Maintain accurate records and exercise discretion with sensitive business and personal matters.
Provide occasional personal administrative support where agreed.

What we’re looking for

Previous experience as an Executive Assistant, Personal Assistant or in a comparable role supporting senior leadership.
Excellent written and spoken English.
Strong organisational skills and attention to detail.
Confidence communicating with business owners, senior executives and colleagues.
Sound judgement about what to resolve independently and what to escalate.
The ability to manage competing priorities and follow tasks through to completion.
Confidence using Google Workspace, calendars, spreadsheets and task-management tools.
A discreet, reliable and proactive approach.

Experience with CRM systems, international travel coordination and AI tools for administration would be an advantage.

Full-time | Office-based (Peyton, Pristina)

BE Associates is hiring an Executive Assistant to support our CEO with diary management, communication, meeting preparation and day-to-day coordination.

Your responsibilities

Manage the CEO’s calendar: Arrange meetings, resolve scheduling conflicts and protect time for preparation and focused work.

Coordinate requests: Act as the first point of contact for routine requests for the CEO’s attention, directing matters to the appropriate team member and escalating when needed.

Manage correspondence: Monitor designated inboxes, prioritise messages, draft responses and track outstanding follow-ups.

Prepare meetings: Organise agendas, briefing notes and supporting documents so the CEO arrives prepared.

Drive follow-through: Record decisions, assign agreed actions and follow up with colleagues on deadlines.

Support commercial activity: Coordinate sales and partnership follow-ups, proposals and documents awaiting review or signature.

Liaise with internal teams: Gather updates from finance, operations, HR and marketing, presenting information clearly for decisions.

Organise travel and visits: Arrange itineraries, accommodation, business meetings and client or partner visits.

Handle confidential information: Maintain accurate records and exercise discretion with sensitive business and personal matters.

Provide occasional personal administrative support where agreed.

What we’re looking for

Previous experience as an Executive Assistant, Personal Assistant or in a comparable role supporting senior leadership.

Excellent written and spoken English.

Strong organisational skills and attention to detail.

Confidence communicating with business owners, senior executives and colleagues.

Sound judgement about what to resolve independently and what to escalate.

The ability to manage competing priorities and follow tasks through to completion.

Confidence using Google Workspace, calendars, spreadsheets and task-management tools.

A discreet, reliable and proactive approach.