We’re looking for an Office Manager & Finance Specialist to keep our office running smoothly and our financial records accurate, organised and up to date.
Someone who notices the details, follows through on responsibilities and brings order to a busy agency environment. You should be comfortable coordinating people and suppliers, working with numbers and handling sensitive information with discretion.
You will oversee daily office administration and support the company’s financial processes, working closely with management, internal teams and external accounting professionals.
Office Management and Administration
- Coordinate daily office operations, supplies, equipment, facilities and service providers.
- Organise meetings, appointments, business travel and internal events.
- Handle correspondence and maintain accessible, well-organised contracts, company records and administrative documents.
- Support employee onboarding and offboarding in coordination with management and HR.
- Coordinate with suppliers, clients and external partners, monitor office expenses and identify practical improvements to administrative processes.
Finance and Accounting Support
- Process and record invoices, receipts, payments and other financial transactions, maintaining complete supporting documentation.
- Maintain and reconcile accounts payable and receivable, monitor outstanding invoices and follow up on overdue payments.
- Prepare payment orders and coordinate authorised payments to suppliers and service providers.
- Monitor cash flow, bank transactions and company expenses, and reconcile bank statements, petty cash and company card transactions.
- Assist with payroll preparation and employee expense reimbursements, as required.
- Support monthly financial reporting, expense summaries, budgets and forecasts.
- Coordinate with external accountants, auditors, banks and tax advisors, supporting tax documentation, statutory reporting and audit preparation.
Reporting and Internal Coordination
- Keep management informed about office operations, costs, payments and financial matters.
- Maintain accurate tracking spreadsheets and databases, including reports on budget variances and outstanding payments.
- Collect information and documentation from internal teams, identify discrepancies and follow through on their resolution.
- Protect the confidentiality and security of financial, employee and company information.
What We Are Looking For
- At least three years of relevant experience in office management, finance, accounting support or administration.
- A bachelor’s degree in Finance, Accounting, Business Administration, Economics or a related field.
- A good understanding of bookkeeping principles, financial documentation, invoicing and reconciliations.
- Proficiency in Microsoft Office, particularly Excel.
- Strong organisational, analytical and problem-solving skills, with close attention to accuracy.
- Clear written and verbal communication, including fluency in English.
- The ability to prioritise, meet deadlines and work independently while keeping others informed.
- Integrity, reliability and sound judgment when handling confidential information.
- Familiarity with accounting or ERP software is an advantage. Experience with a particular platform is not required.
What We Offer
- A full-time, indefinite employment contract with a three-month paid probation period.
- Fully on-site work at our office on Rruga e Dibres, Tirana. Remote or hybrid work is not available.
- Monday to Friday, 09:00–17:30, including a paid 30-minute lunch break.
- 22 working days of paid annual leave, plus applicable public holidays.
- A start date agreed with the selected candidate.
