Accounts Payable Specialist

TP is the largest company in the world focused on customer experience and customer service, providing strong career prospects. The organization includes more than 480,000 employees in 84 countries, supported by over 40 years of experience in the industry. TP is listed on Euronext Paris, has signed the United Nations Global Compact, and holds the Great Place to Work® certification.

Job Overview

In the role of Accounts Payable Specialist, you will handle supplier invoices for TP with precision and within required deadlines. The position is centered on accurate invoice entry, upkeep of vendor accounts, and support for effective Procure-to-Pay operations.

You will cooperate closely with Purchasing, Accounting, and business stakeholders so that invoices are handled in line with company policies and payment terms. The role includes overseeing invoice approval flows, addressing discrepancies with vendors and internal teams, and ensuring payment runs are completed on time.

You will also record bank transactions and carry out reconciliations for bank accounts and corporate credit cards so that all payments and transactions are correctly shown in financial records.

Another part of the role is maintaining strong control over Accounts Payable administration and supporting accurate financial reporting through month-end closing activities. This includes reconciling supplier balances, bank accounts, and corporate credit cards, as well as identifying and resolving inconsistencies in a proactive manner.

You will further assist with optimizing and continuously improving Procure-to-Pay processes while helping ensure adherence to internal controls and financial policies.

Key Responsibilities

Please be aware that additional duties may be assigned beyond the points listed below.

• Handle and record incoming supplier invoices accurately and within deadlines.
• Track invoice approval workflows and follow up with the relevant stakeholders.
• Maintain vendor master data and keep supplier records accurate.
• Reconcile supplier statements and address any differences.
• Prepare and carry out payment runs according to agreed payment terms.
• Record and assign bank transactions in the accounting system.
• Perform bank reconciliations to confirm balances align with the general ledger.
• Reconcile corporate credit card statements and ensure expenses are allocated correctly.
• Assist with month-end closing tasks related to Accounts Payable and cash accounts.
• Reply to vendor questions concerning invoices and payments.
• Monitor outstanding items and ensure vendor balances are cleared promptly.
• Support Procure-to-Pay activities and spot areas for improvement.
• Ensure compliance with internal policies, procedures, and financial controls.
• Carry out ad hoc administrative and finance-related duties connected to Accounts Payable.

Key Performance Indicators (KPIs)

• Accuracy in invoice processing.
• Timely handling of invoices and supplier payments.
• Accuracy and punctuality of bank and credit card reconciliations.
• Volume of overdue invoices and delayed payments.
• Precision of vendor and bank reconciliations.
• Compliance with Procure-to-Pay procedures and internal controls.
• Contribution to improvements in finance processes.

Decision Authority

Expected Decisions

• Setting priorities for invoice processing and payment timing.
• Resolving invoice discrepancies within established procedures.
• Investigating and addressing differences found during bank and credit card reconciliations.
• Escalating complex vendor or payment-related matters when needed.

Expected Recommendations

• Proposals to increase efficiency in invoice processing.
• Suggestions to strengthen Procure-to-Pay workflows.
• Recommendations for improving bank reconciliation and payment processes.
• Input regarding automation opportunities and process enhancements within Accounts Payable.

Minimum Skills and Qualifications

Core Competencies

Attention to Detail

• Ability to process invoices and financial data with high accuracy while keeping errors to a minimum.

Integrity and Reliability

• Handles financial information responsibly and follows internal controls as well as company policies.

Organizational Skills

• Capable of managing large invoice volumes, payment deadlines, and multiple priorities effectively.

Communication Skills

• Able to communicate clearly and professionally with vendors and internal stakeholders about invoices, payments, and discrepancies.

Problem-Solving Skills

• Capable of examining and resolving invoice discrepancies, payment issues, and reconciliation differences.

Teamwork

• Works well with colleagues across Finance, Procurement, and other departments.

Time Management

• Able to meet payment cycles, month-end deadlines, and maintain efficient workflows.

Proactive Attitude

• Identifies issues early and contributes ideas that support process improvements.

Preferred Qualifications and Skills

• Understanding of Accounts Payable and Procure-to-Pay processes.
• Basic knowledge of bank postings and reconciliations.
• Knowledge of accounting principles and financial controls.
• Experience with financial systems and ERP platforms.
• Strong attention to detail and accuracy.
• Ability to communicate effectively with internal stakeholders and vendors.
• Ability to analyze and resolve discrepancies in financial transactions.

What We Offer

At TP, the work culture is designed to support both personal and professional development. The company values the unique strengths and ambitions each person brings and therefore provides varied career paths within the organization.

• Competitive salary package.
• Health insurance covered by the company.
• Supportive and collaborative working environment.
• Exposure to international finance operations and best practices.
• Career growth opportunities within Finance and Shared Services.