Executive Assistant — Kosovo

• Schoolhouse Lane · Pristina (hybrid)
• Full-time

Schoolhouse Lane operates where creativity meets commercial growth.

Schoolhouse Lane is a Creative Commerce agency that has helped more than 80 brands in hospitality, fintech, consumer, wellness, and fashion. Its work includes brand strategy, identity development, campaigns, and websites designed not only to look strong, but also to increase enterprise value. The agency combines human expertise with AI-powered creative, design, and development capabilities to move faster and achieve more, while treating brand as a strategic driver rather than a downstream expense.

As the company expands in Kosovo, it is seeking an Executive Assistant who can help keep operations running smoothly and who naturally uses AI as a primary tool to increase the speed and effectiveness of the team.

The role is designed to create leverage within a growing business. The person in this position will serve as the operational foundation of the team by overseeing calendars, inboxes, follow-through, and the systems that keep work progressing. This is not intended to be a conventional Executive Assistant role. The company is looking for someone who turns first to AI for drafting, research, summarisation, and converting rough material into polished output. The expectation is that this person will remove tasks from others' workloads, return them completed, and continually identify better ways of working.

What you'll do

• Oversee schedules, inboxes, and shifting priorities while protecting focus time and keeping the most important matters visible
• Rely on AI for drafting, research, summaries, and work preparation, transforming rough inputs into polished outputs quickly
• Create and improve systems and workflows that can expand alongside team growth
• Coordinate between clients, projects, and the broader team so that no task is overlooked
• Produce documents, presentations, briefs, and correspondence at a high standard
• Manage accumulating operational and administrative tasks such as scheduling, invoicing, travel, and follow-ups, while improving the way these are handled
• Anticipate needs proactively before they are formally requested

What you bring

• Demonstrated experience as an EA, operations coordinator, or in a comparable position, ideally in support of a founder or a highly occupied leader
• Strong practical fluency with AI, with daily usage already established and a desire to push its use further
• Outstanding organisational ability and strong follow-through, with careful attention so that nothing is missed
• Fluent Albanian together with strong written and spoken English
• Good judgment and discretion when handling sensitive information
• Ease with ambiguity, changing priorities, and a fast-moving environment
• A self-directed approach, with ownership of decisions and their outcomes

Bonus points

• Background in a marketing, creative, agency, or startup setting
• Familiarity with tools such as Notion, ClickUp, Slack, and Google Workspace
• Proven experience creating systems or processes from the ground up
• A clear personal perspective on the ways AI is reshaping how work is done

Why Schoolhouse Lane

The successful candidate will become part of a senior international team based across Dublin, Pristina, Lahore, and São Paulo, made up of strategists, creatives, and brand architects who care deeply about the quality of their work. The organisation works according to clear principles — Be Curious, Be Great, Discipline, Communication, Human Respect — and applies them seriously. This role offers the independence to help build something from the ground up, together with the backing of a team that has done it before. Curiosity is highly valued in this environment.