Job Title: Executive Assistant

Job Description:

• PECB is seeking an Executive Assistant to work directly with the Chief Operating Officer (COO) and drive execution across the organization. This strategic operational role focuses on managing complexity, coordinating cross-functional work, and removing obstacles that prevent leadership from focusing on high-value decisions.
• The role operates with high autonomy, anticipates needs, turns ambiguity into clarity, and owns projects from start to finish to multiply the COO’s effectiveness.

Main Responsibilities:

Executive Support & Coordination:

• Manage the COO’s calendar with precision, optimizing for time efficiency and cost-effectiveness
• Prepare meeting briefings, capture decisions, and ensure follow-through on action items across the organization
• Review and process documents requiring COO approval, filtering for accuracy and relevance
• Track budgets, deadlines, and deliverables for executive-level activities
• Maintain confidentiality on sensitive company matters and strategic initiatives

Project Coordination & Execution:

• Lead operational projects including process improvements and cross-functional initiatives
• Coordinate deliverables across departments, ensuring alignment and removing bottlenecks
• Track project milestones, drive resolution on blockers, and report progress to leadership
• Generate operational reports on partnerships, certifications, payments, and key performance metrics
• Identify inefficiencies and propose solutions that scale across the organization

Research & Strategic Support:

• Conduct targeted research on companies, markets, and operational topics to support decision-making
• Synthesize complex information into clear, actionable insights and recommendations
• Prepare internal reports that keep the executive team informed on progress and developments
• Represent the COO in meetings when delegated, capturing key points and maintaining momentum

Proactive Problem-Solving & Professional Growth:

• Anticipate issues and raise them early with proposed solutions
• Operate independently while keeping the COO informed and focused
• Help prioritize tasks and filter distractions to maximize executive effectiveness
• Stay current by engaging in educational opportunities, reading industry-related publications, maintaining professional networks, and participating in relevant organizations

Requirements:

• Bachelor's degree
• 3+ years of experience in executive support, operations, project coordination, or related roles
• Exceptional written and verbal communication skills in English
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with project management or collaboration tools
• Demonstrated ability to manage multiple priorities simultaneously with strong follow-through
• High attention to detail with proven organizational and time-management capabilities
• Professional maturity and emotional intelligence in handling sensitive situations
• Ability to work independently, anticipate needs, and take initiative without constant direction
• Experience supporting C-level executives in fast-paced environments
• Track record of leading or contributing to operational projects
• Familiarity with certification, quality management, or training industries
• Experience working in an international or multicultural environment

Benefits:

• Four working days per week, with Fridays off
• Career and personal development trainings free of charge (access to ISO and non-ISO related training programs)
• Hands-on, project-based experiences
• Collaboration with an exceptionally talented, diverse, and friendly team of colleagues
• Great benefits packages, such as health insurance coverage and free mental health services
• Paid leaves (including collective winter break)
• Exciting social events and a pleasant working environment

About PECB:

• PECB is a dynamic, multicultural, and innovative team providing education and certification services across a wide range of industries through professional training. The organization has a global network of more than 2,000 Partners, 1,600 Trainers, and an alumni of over 50,000 certified individuals. PECB is recognized as a credible certification body for ISO standards and develops applications used globally to improve network experience and inter-connectivity.

Application deadline: April 24, 2026