Executive Assistant

SOP Operations · HR Recruitment

If you look at workflow charts, process maps, and cross-functional coordination and immediately understand how teams connect — this role may be for you.

About the Role

Join our dynamic team as an Executive Assistant where you will play a pivotal role in supporting our senior leadership, driving our recruitment efforts, and supporting SOP documentation and day-to-day operational flow across departments. This full-time hybrid position offers a unique opportunity to blend administrative excellence with human resources expertise and operations coordination, making a significant impact on our organization.
In this multi-function role, you will provide comprehensive support to our CEO and executive team, ensuring their daily operations run smoothly. You will work closely with internal teams to help organize procedures, track updates, support documentation, and ensure operational processes are followed clearly and efficiently. Additionally, you will actively participate in our recruitment processes, helping us attract and retain top talent. Your organizational abilities and communication skills will be essential as you navigate the fast-paced environment of our office.

Detyrat

Why This Is an Exciting Opportunity
This position is not just about administrative tasks — it's about being a crucial part of our team. You will have the chance to:

• Work closely with senior leadership to help shape the future of our organization.
• Play a key role in attracting high-quality candidates who align with our company values.
• Engage in a variety of projects that contribute to the overall success of the company.

Company Culture Highlights
At Flex Business Solutions, we value collaboration, innovation, and integrity. Our culture is built on:

• A supportive environment that fosters professional growth and development.
• Open communication and respect among all team members.
• A commitment to diversity and inclusion, where every voice is heard.

Kualifikimet

Key Responsibilities
Executive Support

• Provide comprehensive administrative and organizational support to the CEO and executive team, including scheduling meetings, managing calendars, and assisting with daily operational tasks.
• Provide ad hoc administrative and organizational support to executives to help optimize their time and workflow.

SOP & Operations

• Support SOP documentation, process coordination, and day-to-day operational flow across departments.
• Help organize procedures, track updates, and support documentation.
• Ensure operational processes are followed clearly and efficiently.

Recruitment & HR

• Support and coordinate recruitment activities, including drafting and posting job advertisements, screening CVs, scheduling and participating in interviews, and managing candidate follow-ups.
• Maintain accurate recruitment records and candidate databases across multiple platforms.
• Assist with onboarding and offboarding processes in coordination with HR and management.

Office Coordination

• Organize and coordinate office events, meetings, and logistics such as staff retreats, job fairs, conferences, and business meetings.
• Manage office operations, including procurement of office supplies, stock control, inventory management, and vendor coordination.
• Ensure smooth day-to-day office organization and a well-maintained working environment.
• Welcome, host, and accommodate office guests, visitors, and partners, ensuring a professional and positive experience.

Key Skills & Competencies

• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal — good English, written and spoken.
• Ability to manage multiple responsibilities in a fast-paced environment.
• High level of discretion and confidentiality.
• Strong attention to detail.
• Proactive, reliable, and solution-oriented mindset.
• Ability to work independently as well as collaboratively across teams.
• Comfortable working with process documentation and structured workflows.
• Team-oriented and collaborative mindset.
• Very good software skills.
• Experience in operations, admin, documentation, or HR support is a plus.

Why Join Us

Flex Business Solutions offers a collaborative and growth-oriented environment, with opportunities to develop your skills while supporting cross-functional operations, executive leadership, and talent acquisition.
If you are motivated, detail-oriented, eager to grow, and ready to take on this exciting challenge and contribute to our thriving company — we encourage you to apply today.