Administrative Assistant

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. The role includes providing support to managers and employees, assisting in daily office needs, and managing the company’s general administrative activities to ensure efficient and smooth day-to-day office operations.

Responsibilities:

• Document & File Management: Maintain organized digital records (Dropbox), tracking invoices, payments, and project-related documents like proposals, change orders, AIA forms, and reports.
• Project & Office Support: Assist with tracking job progress, bids, inventory, equipment/tools, and regular updates to project spreadsheets.
• Communication & Scheduling: Draft and send emails, letters, and internal documents. Schedule meetings and manage calendars via Microsoft Outlook.
• Purchasing & Expense Tracking: Help organize receipts and invoices for materials, subcontractors, and suppliers, and assist in preparing expense and inventory reports.
• General Admin Support: Provide day-to-day support to ensure smooth office operations and collaborate with the team as needed.

Qualifications & Skills:

• Bachelor’s degree preferred.
• Strong proficiency in English, both written and spoken.
• Previous on-the-job training is an advantage.
• Ability to work independently and collaboratively.
• Excellent written and verbal interpersonal skills.
• Strong critical thinking, analytical, and organizational abilities.
• Effective time management skills.

Location: CONSULTEK SOLUTIONS–Rr. Bajram Kelmendi, Prishtina 10000

Expected start date: TBD

Required documents:

• CV
• Letter of motivation
• Diploma(s) and references/recommendations