Job Title: Administrative Officer
Company: 4D Trucking & Logistics
Location: Emshir, Prishtina, Kosovo
Openings: 2
Shift: Second Shift: 2 PM – 11 PM Local Time (First Shift U.S. Time: 8 AM - 5 PM Central Standard Time)
Short Description: We are seeking technologically adept professionals to join the administrative team supporting U.S.-based trucking operations. The role involves load tracking, communications between drivers/customers, document management in TMS and customer portals, and billing preparation.

Responsibilities:

• Tracking and tracing daily loads.
• Serving as a communication bridge between drivers, office, and customers by updating and exchanging data as necessary, and communicating any delays, cancellations, or issues concerning loads.
• Preparing accessorial charges for any extra work performed by drivers.
• Classifying and uploading driver paperwork to the TMS system and customer portals.
• Cross-checking drayage charges and preparing loads for billing.
• Processing rail bills for intermodal drivers en route to rail, and tracking and updating reallocation information for loads collected from railroad.
• Inputting customer work orders into the system.
• Scheduling and rescheduling delivery/pickup appointments.
• Must have reliable transportation to commute to the Emshir office in Prishtina, Monday through Friday.

Minimum Requirements:

• Fluency in speaking, reading, and writing English.
• Candidates with college or master's degrees will have a significant advantage in the hiring process.
• Advanced knowledge of technology systems and communication platforms is required.
• Entry-level position; candidates will be subject to a 6-month review depending on skill set, experience, and performance.
• Position requires full attention and is not suitable for candidates seeking a second job or for those reliant on public transportation due to late evening hours.

Required documents:

• Resume/CV in English